Share a calendar or book a meeting

1. In Outlook, open Calendar, right-click the calendar name, and choose Sharing and permissions.
2. Enter the colleague's address and pick a permission level: 'Can view titles and locations' for most staff, 'Can edit' only for assistants who schedule.
3. For a Teams meeting, create the event and click Teams Meeting before sending so the join link is embedded in the invite.
4. Mark court dates and hearings as Busy, never Free — free time is what scheduling assistants offer to others.

Calendar permissions can take up to an hour to apply. If a shared calendar still shows as empty after that, open a Microsoft 365 ticket.

Updated 2026-08-31